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Convert your MS-Word document to a PDF file

These instructions assume that you have a complete and approved copy of your thesis as a MS-Word document.

  1. If you are using a later version of Windows and MS-Word, do the following:
    1. Open the file that contains your thesis in MS-Word.
    2. From Word's main file menu, select "Save As."
    3. Within the Save As menu, click on the drop down field labeled as "Save as Type." In the resulting list, select PDF.

      Figure 1. Windows Seven with Word 2010 Save-As menu.

      1. In some versions of Window and MS-Word, you will need to, hover the mouse over "Save As." A submenu will open up that offers the choice to save as "PDF or XPS." Choose this option.

      Figure 1a. Windows Vista Save As PDF.

  2. Next you will see a dialog box that is asking you to save the resulting PDF file. If you don't want to save this file in the same directory as the original file, you should browse to the proper directory. You will also need to enter the file name for the resulting PDF. Instead of your original file name, it is suggested that you use the name "Lastname Thesis", substituting your own last name and eliminating the quote marks. You will need to be able to find this directory and file again during the thesis upload step later in this process.
  3. You will also need to set one option, so before saving/publishing next click the "Options" button.
  4. Figure 2. Windows File Naming and Saving.

  5. Check the box near the bottom for ISO 19005-1 (PDF/A) compliance. Then click OK.
  6. Figure 3. PDF publishing options.

  7. Back on the Publish as PDF or XPS dialog box, you can now click "Publish."
  8. The PDF file will automatically open in an Acrobat viewer window as soon as the file is saved. You should scan through the file to make sure that the conversion was successful. Pay particular attention to the formatting of tables, images, etc.

 

  1. If you are using an older version of MS-Word, such as Word 2003, you will need to install a third-party pdf conversion package, such as CutePDF, a freeware application (see http://www.cutepdf.com/ ). Then follow this process.
    1. Open the file that contains your thesis in Word.
    2. Choose "Print" on the File menu.
    3. After CutePDF is installed, it appears as an additional printer in the drop-down menu. Select this.
    4. Figure 3. Windows XP Printing to CutePDF.

    5. After you click OK, you will get a dialog box that is asking where to save the PDF file. You should browse to the proper directory and enter the file name for the resulting PDF. Instead of your original file name, it is suggested that you use the name "Lastname Thesis", substituting your own last name and eliminating the quote marks. You will need to be able to find this directory and file again during the thesis upload step later in this process.
    6. Figure 4. Windows XP File Naming and Save.

    7. Click "OK"
  • There are other ways to produce PDF files. As long as it works properly, there is no particular preference on how it is done.