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Legacy Library

Collection Development Policy: Special Collections


Collection Development Policy



  1. General
    1. Special Collections are generally comprised of historically significant materials for which preservation is paramount. Items are placed in Special Collections because their age, rarity, research value, financial value, or fragile condition requires the environmental controls, security, or special handling offered by the department.
    2. Materials are added to Special Collections through purchase or as gifts in kind. Gifts in kind are documented with a Deed of Gift.
    3. Materials found in the Library's general collections that meet the selection criteria may be transferred into Special Collections.
    4. The Collection Committee will make recommendations concerning adding or withdrawing materials from Special Collections. Final decisions will be made by the Director of the Library.
    5. Selection criteria for Special Collections includes the following:
      1. Materials in all formats with a connection to the city of Marietta, Washington County and the surrounding area, lands originally controlled by the Ohio Company of Associates, and the early settlement of southeast Ohio and the Northwest Territory.
      2. Materials supportive of the curricular needs of the college.
  2. Rare Books
    1. The rare book collections are comprised of books and serial publications that meet the selection criteria and that because of their age or rarity require special handling.
  3. Special Materials
    1. Special Materials include manuscripts, diaries, photographs (prints, negatives, digital), audio and video recordings, paintings and other artwork.
    2. Though in the past Special Collections has become the repository of furniture and other artifacts that do not contain informational content, such items generally should not be added to library collections.
    3. Art in all formats acquired by the college for pedagogical use should become part of the Art Department's collections. Artistic work in Special Collections should be limited to local or regionally historical items, or items related to the history of the college.
  4. Archival Materials
    1. Archival materials document the history of Marietta College.
    2. Archival materials are acquired through purchase, gift in kind, and through transfer to Special Collections from other units in the college. A separate institutional Records Retention Policy will address material transfer issues.
    3. A limited number of smaller artifacts may be added to this collection if they help document life at the college.
    4. Publications by college faculty, alumni, etc.
      1. Commercially published books authored by college faculty will generally be added to library collections, unless their subject matter is unrelated to the college's curriculum. Similar publications by alumni may also be added, although the library does not attempt to collect these materials comprehensively.
      2. Materials not generally added include, self-published materials, items published by vanity presses, items for which the college-related person is editor (e.g. book series, serials). Exceptions can be made when the publication's subject matter meets these collection development guidelines and its quality is evident.